Meeting Room Management

Meet the Sharpest Tool in Your Office Management Toolbox

EventBoard Meeting Room Manager Screenshot

Better meeting room management is both an art and a science.

Teem empowers employees by offering meeting room tools that connect your people with the right rooms and resources and simplifies workflow. Use one centralized dashboard to securely manage conference room displays and lobby kiosks, meeting room users, integrations with platforms like Google Apps, Office 365 and Slack, and much more.

Management Dashboard

An intuitive, web-based admin dashboard allows for centralized management of all of your organization’s Teem users, lobby kiosks and conference room displays across different floors, buildings and even campuses. The ability to adjust settings, turn on specific features from your dashboard and then apply those choices to hundreds or even thousands of devices is a top reason customers choose Teem. Now with Teem, the scaling your workspace to your needs has never been so easy—add or repurpose meeting rooms and devices on the fly as your organization grows.

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Security Measures

From having an on-staff CISSP to conducting yearly pen tests, we’re serious about keeping your data secure. It’s why companies like SoftBank and Mozilla trust us to protect their information.

HERE’S HOW WE KEEP YOUR DATA SAFE →

Visitor Management

LobbyConnect, our visitor registration app for iPads, collects guest signatures for important documents like NDAs and waivers. It also integrates with Box and Dropbox for easier file management and stores downloadable logs of everyone who has checked in using LobbyConnect. Cut down on staff time spent processing paperwork while still being in compliance with external and internal security standards.

CHECK OUT ALL THE BENEFITS OF LOBBYCONNECT →

Work Requests

Tired of conference room repair requests falling through the cracks? Our Work Requests feature acts like a ticket system, so end users can easily submit requests to IT or facilities. Find out right away if there are problems with conference room technology like videoconferencing or presentation tools, or with equipment like chairs or whiteboards.

SEE WHY IT AND FACILITIES LOVE WORK REQUESTS →

Calendar Integrations

You don’t have to switch calendar systems to use Teem. Whether your company uses Office 365, Google Apps or Exchange for its shared calendars, our platform will integrate with it. Many more integrations are in the works, so stay tuned if your current system isn’t supported – or contact us with an integration suggestion.

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User Permissions

Your Teem account admins can add new users and control their permissions using groups. Allow different teams or departments to access different sections of the Teem admin dashboard based on your needs. For example, IT probably needs access to device management, whereas facilities needs to view room usage insights. Some employees will only need to access room and desk booking. Teem makes it easy to manage it all with a few clicks.

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User Management and SSO

Although account administrators can add or manage their Teem users on an individual basis, many companies prefer to tie user management to their existing systems. Our Google SSO and Office 365 SSO integrations make it safe and easy to sync your company directory with Teem.

MAKE USER MANAGEMENT EASIER FOR ME →

Customer Support and User Onboarding

We provide plenty of tools to help you get the most out of the platform, because implementing Teem is just the beginning. Our comprehensive account support includes an in-depth knowledge base, plus a team of in-house experts who are here to help. For your employees, the end users of Teem, we offer training guides and in-app tips.

CHECK OUT OUR SUPPORT CENTER →

Logs and Alerts

From alerts that automatically let you know when a conference room display is offline, to logs showing which operating system version is running on each device, we make it easy to review how well your Teem displays are working and quickly diagnose any problems.

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Zombie Meeting Cancellation

Zombie meetings are those recurring meetings that somebody scheduled once upon a time but everyone has since forgotten all about. No one shows up for the meetings or even remembers who booked them, but every time another occurrence rolls around the room is out of commission. The calendar says it’s unavailable, but everybody walking by can see otherwise. It’s a meeting room management nightmare. With Teem you can put those zombie room reservations to rest for good.

SEE ALL THE NIGHTMARES OUR DISPLAY CAN SOLVE →

Simple to Deploy and Easy to Scale

Our centralized management dashboard makes our solution simpler to roll out than other solutions. On top of that, our meeting tools and lobby management products run on readily available hardware (iPads, Android tablets). So when you need to add a new device (or several), there’s no need to special order hardware from a vendor and then wait for it to arrive. Start making your meeting rooms or lobbies more efficient right away.

SEE HOW EASY IT IS TO DEPLOY TEEM →

APIs and Webhooks

Combine or analyze your exclusive Teem data in other platforms or systems with our APIs and webhooks for EventBoard and LobbyConnect. Use webhooks to automate tasks like updating a Salesforce account when a client visits your office, or adding your meeting notes to the related event on your calendar.

LEARN HOW TEEM PLAYS NICE WITH OTHERS →

Event Check-in

Gently encourage meetings to start on time with the event check-in feature. To start a scheduled meeting, attendees have a set amount of time (i.e. 10 minutes) to ‘check-in’. If they don’t, the room reservation is canceled and frees the room for others to use – just another way Teem makes meeting room management a whole lot easier.

HOW WILL TEEM MAKE MY OFFICE MORE EFFICIENT? →

Workplace Analytics and Insights

Eleven million meetings take place each day in the U.S. There’s a lot of data around those meetings that used to be hidden, but Teem reveals the patterns and trends in your workplace based on that data. When your employees use our meeting tools, it generates data that you can use to better manage the office space or improve how your company meets.

GET EXTRA INSIGHT INTO YOUR OFFICE →

Beacons and Sensor Integrations

If your building is already part of the Internet of Things, you can integrate its beacons and sensors with Teem. Make it easier for employees to meet and collaborate with quick reserve room reservations and turn-by-turn directions to meeting rooms. The integration also creates a whole new pool of meeting and room usage data to be analyzed and acted upon.

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Desk Reservations

If you’ve opted for a flexible office arrangement, where each desk is open for anyone to use instead of being monopolized by one person, Teem can make that more efficient and comfortable for your employees. We give them the tools to find desks by location and reserve them, so they don’t have to worry about the desk getting taken before they arrive.

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Tech Spec

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Admin Access

Share the workload internally by allowing specific users to have admin-level access to your company’s Teem account.

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Room Display Settings

Set operating hours for your EventBoard room displays, allowing them to automatically dim or turn off outside of regular business hours. And if your organization has privacy concerns, you can choose whether or not displays should show meeting details like event title, description or attendees.

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Room Resources

Attach resources to each room, from tech like projectors and adaptors to equipment like chairs and whiteboards, so that end users can search for rooms with the resources they need, or report related problems.

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Activity Stream

Did the name of a conference room display suddenly change? Was a new device added without the proper settings? Find out who made the change and when with Activity Stream. View a detailed list of recent account activity, including user logins or edits to the deployment settings. To make troubleshooting even easier, you can filter the list of activities by category, such as calendars, billing, etc.

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Visitor Watchlist

Our Visitor Watchlist feature helps you discreetly perform security checks. If anyone checking in via LobbyConnect is a match with your pre-arranged list of contacts, an email alert goes to the address on file for this feature.

You Should See It in Action

Set up a demo to find out why successful companies like Airbnb, MGM Grand, Mozilla and Slack are using Teem’s meeting tools and workplace analytics to improve how their people, places and technology work together.