Custom Themes for Room Displays

Using a custom theme with EventBoard devices turns your office into a branded experience that will make a powerful impression on anyone who visits. Themes can be applied at any level of the space hierarchy, from organization-wide to room-by-room, click here for more info. Whether it is a completely different theme, or changing the color or imagery, each room can have its own unique display.

In this article:

Using a custom theme with EventBoard devices turns your office into a branded experience that will make a powerful impression on anyone who visits. Themes can be applied at any level of the space hierarchy, from organization-wide to room-by-room, click here for more info. Whether it is a completely different theme, or changing the color or imagery, each room can have its own unique display.

Types of Themes

Teem offers users several types of themes (the interface on the EventBoard device app) with varying levels of customization.

  1. Standard themes -- all plan levels are provided with a selection of themes to choose from
  2. Custom image themes -- switch out the background images of provided themes
  3. Professionally designed themes -- Not all available themes will fit into your office, so we offer more advanced customizations. EventBoard custom themes aren’t restricted to templates or layouts. They can be completely customized and original interfaces to match your organization’s unique brand. With very few restrictions your design team can build the perfect theme for your environment. If you do not have an available design team, we would be more than happy to assist in designing a theme that will fit your look perfectly.
  4. Professionally designed video themes -- Professionally designed themes, but with a video in the background!

Custom themes and professionally designed themes are not available with all plan levels. Contact us for more information.

How to Change Themes

Themes can be changed at any level of the location hierarchy. To do make these changes at the organizational level, select the Locations option in the left menu. From here, click the yellow box containing 3 yellow dots at the top right of the screen. This will pop-up a menu, in which you’ll select EventBoard Settings. Once in the EventBoard settings page. Select the Change Theme button to pop-out a menu where you can select other theme options.

How to Change Meeting Room Theme DisplaysIf you would like to only change the theme at certain locations (ie Campus, Building, Floor, etc). You can click the Locations option in the left menu, and browse Campus, Building, Floor, Spaces, and Devices. Once you select any of these categories, any applicable options will appear below.

Change Meeting Room Display theme by location.

Selecting any of these option will take you to a screen where you can selsct App Settings Overrides. This will pop-out a menu from the right of the screen on which you will select Change Theme.

Manage Locations Conference Room DisplaysOnce you’ve selected this option, another pop-out will appear and from there you can select new theme options.

Theme Selection Screen Conference Room Displays

Standard themes

Every EventBoard plan comes with a selection of out of the box themes for users to apply to their room displays.

Custom Image Themes

The custom image themes feature lets you easily choose any image you want as the background for your conference room displays. They're a great way for your EventBoard displays to match your brand and space.

Tip: If you prefer video instructions, see the video at the end of the article

Setting Up Custom Image Themes

1. Click on the Locations button in the left menu and browse location you’d like to make this change in.

2. Using the method described in the How To Change Themes section, locate the designated theme.  (Note: Theme settings can be applied at any level of the space hierarchy, from campus to device)

Setting up a Custom Teem Display Theme


3. From the selection of themes available, select any theme that says Customizable just right of the thumbnail. (If none of your themes show up as Customizable, contact your account manager.) You can see here I have selected one of our default themes, Blue Jay-Demo.

Branded Conference Room Display Settings by Teem

Once you select a theme marked as customizable, the Theme Customizations menu comes up right underneath the theme. Click on Change.

Clicking on Change will bring up an image selector pop-out. To upload a new image, either drag a file into the window or select Browse. If you have uploaded images in the past, you can select from the library of already existing images.

(Image requirements: PNG or JPEG file type, 2 MB file size limit, dimensions of 1024 x 768)

Once you've chosen your image, a Set Image button will appear. Click that to close the image selector window.

File Upload BoxUpload a Theme Image by Teem Conference Room Custom Themes

The image has been changed, and now you can select Set Image at the bottom of the page. This will push the changes out to the device, which can look something like this:

Example of Custom Conference Room Management Theme

Professionally Designed Themes

EventBoard custom themes aren’t restricted to templates or layouts. They can be completely customized! Create original interfaces to match your organization’s unique brand. With very few restrictions your design team can build the perfect theme for your environment! 

Three States

Open

Busy Conference Management Theme

Busy


Detail view of Conference Room DisplayDetail


Detail Conference Room Management Screen

Additional States

Private State -  This is the screen that is displayed whenever the [private] tag is used in the event description. Often, this view is designed the same as the Occupied screen, only with the phrase “Private Meeting” in the event title area and other event details hidden from displaying.

Broadcast State  -  This is the screen that is created when a broadcast image is being used. This page should be very basic; it should involve a single text area for the title, and a placeholder area for an image to be displayed.

Note: We cannot change the design of the quick reserve or the check-in screens. No design is needed for this view.

What is the format of the designs?

The primary views are Open, Busy, and Detail. The easiest way to create your design is using the Custom Theme Template above. If you do not have access to Adobe Illustrator, each of these views can either be designed into one artwork file and separated into layers, or you can provide an artwork file for each view.

Accepted file formats

.ai    .psd   .pdf

NOT Accepted

All other file formats including; Sketch, Powerpoint, InDesign, Word ect.

Orientation

Themes are available in both Landscape and Portrait orientation this is determined by building installation. In most installments, EventBoard devices will be mounted in either Portrait or Landscape orientations. In rare instances, devices will be mounted in both orientations.

Dimensions

Landscape - 2048px x 1536px

Portrait - 1536px x 2048px   

Detail - 1080px x 1240px

What information can be displayed in a theme?

There is a plethora of information available for the design of your custom theme, listed and described below! Feel free to use every bit, or omit modules that aren’t important to your organization. Outside of the built in modules, you may include any additional information as long as it persists of static text/imagery. However additional variable/dynamic information that is not listed, may not be used.

Modules

Event Title

Room Name

Event Organizer

Event Description / Notes

Event Participants

Event Time - This includes the start and end times for the meeting, i.e. 2:00 - 4:00

Event Countdown - This displays the time remaining on the current event either with 00:00:00 or 0h 0m 0s formats

Current Date / Time - Any format of the date and time can be used throughout the interface, such as a clock or the day of the week.

Upcoming Events - This is a list of events for the current day. It includes the event title and the event start and end times.

Buttons

Add Event Button - This button will trigger the quick reserve interface for scheduling an event.

End Event Button - This button will end the current event that is in progress.

Cancel Event Button - This button is used on the event detail popup, and will delete that particular event.

Done Button - This button is used on the event detail popup to close the popup. (optional: a tap outside of the detail view will also close the pop-up)

Menu Button - This button will trigger a pop-up menu, on which you can create work requests and access room information such as resources.

Work Requests - This button is used to create work requests from the main screen

Maps - This button brings up the building map. (only available for premium subscriptions)

What are the Design Limitations?

While most layout and design changes are not a problem in custom themes, there are a handful of restrictions to be aware of when creating your theme.

Text Formatting

Fine typography adjustments (kerning, tracking, leading) are not available on dynamic text. (such as event titles, times, descriptions, etc) All dynamic text must not contain line breaks. Due to the nature of iOS, we are not able to account for line breaks or multi-line titles. EventBoard will compensate for this by either resizing the text or enabling a marquee effect if the text is too long for the specified area.

Can I use custom fonts?

Yes! Custom fonts are no problem! iPads come with a bundle of pre-loaded fonts to use in development. A complete list of these fonts can be found athttp://iosfonts.com. Any of these fonts can be used freely in your designs.

If you would like to use fonts other than those in the list, we can do that as well! Simply send over the font files with your completed design to us directly so that we can embed the custom fonts in the theme file.

Text Capitalization

We cannot force capitalization (either uppercase or lowercase) dynamic text in the theme such as the event title, room name, and dates such as “January” or “Tuesday.” (If all caps is desired on user entered content such as the room name or event titles, the information simply must be entered as such)

Text Shadows

We can use text shadows on most text areas within the interface. However, this will always be a hard shadow, intended for an inset or slight embossed look. We cannot change the blur of this shadow.

Event Titles

Because event titles scroll back and forth when they are too long for the field, we cannot change the alignment for this cog. Event titles must always be left aligned in the theme.

Upcoming Event List

The upcoming event list is limited to two formatting options, standard and stacked. In each format the only information available in this list is the event title and the event time. The event title, the ‘day’, and the time may each be formatted differently. The Stacked orientation is available in left, center, and right alignments.

Professionally Designed Video Themes

Yes! Teem supports video backgrounds! Show off your company’s latest commercial, add emphasis to UI, or make your themed conference rooms the coolest. Any video will do, the maximum file size is 75mb. We prefer that the resolution is 720p. And you’ll need to remember that no sound can be played.

We hope this helps! If you have any questions, please feel free to reach out to us by email or phone at: support@teem.com, 415-830-6989.

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