This article goes over all of the EventBoard room display settings that are controlled in the admin dashboard. Settings controlled from the displays can be found in the iPad and Android articles.
There is a lot to learn about themes, we have created a whole article to cover this. To learn more click here.
Booking From EventBoard Room Display
If this setting is toggled to yes, it will allow the user to make room reservations and schedule events directly from the display by having a Reserve button on the screen. If this is toggled to no, the reserve button will no longer be displayed.
When toggled to yes, users will be able to override existing events and schedule new events over them from the display. If toggled to no, the final reserve button will be disabled and the meeting will not be booked.
Immediate Reservations Only
When toggled to yes, reservations made from the EventBoard display will only be able to be booked with an immediate start time. While the user will be able to adjust the length of the meeting, they will not be able to adjust the start time.
Require Event Check-in
This setting, when toggled to yes, will have a display screen pop up, with cancel and check-in buttons and requires users to check into an event prior to using the room. Otherwise the event is canceled. If toggled to no, the check-in screen will not appear.
Want something to share with your employees to teach them how to use check-in? Check out this video.
Check-in Start and End times
An example of this is, if you have 5 minutes entered in both fields, the check-in screen will start to display on the device 5 minutes before the start time of a scheduled meeting. If no one checks in, the meeting will automatically cancel 5 minutes after the scheduled meeting start time, freeing up the room for others to use.
Once enabled, Check-in data will be incorporated into your Insights.
Show Future Events
If Show Future Events is toggled to yes, the display will show events on the main screen of EventBoard. When toggled to no, events will only show for the current day.
Show Tentative Events
Toggling this to yes, will show events that have not been accepted by the room resource calendar or user account. If toggled to no, it will only show events that have been accepted by the room resource calendar.
Allow Future Bookings
When toggled to yes, bookings are not restricted to today, but allowed for future dates, when booking from the display. If toggled to no, you can still book events for the current day, but a few hours in advance. You will not be able to book the room for tomorrow or any day in the next two weeks.
Restrict Booking Length
If toggled to yes, and booking from the device, the length of meetings scheduled will have a time limit. When toggled to no, a user can book any meeting length up to 24 hours.
Force Max Booking Length
You can choose the max length in minutes that an event can be booked.
Allow End Events Early
When toggled to yes, this will allow events to be ended from the device prior to their scheduled end time. When toggled to no, the event will go to the scheduled meeting end time.
Note: When using Exchange, your account will need to be set up as Impersonation in order for End Events Early to be successful. For more information on this, see this article.
Allow Canceling Events
Toggle this to yes and button will appear for a user to cancel any upcoming events from the device. If toggled to no, this button will not be displayed.
Delete Recurring Zombie Meetings
This feature relies on ‘Require Event Checkin’ being enabled for a Space. When toggled to yes, another field will appear to set the "Failed Check-in threshold," which will determine how many failed check-ins will trigger the deletion of the Zombie Meeting series. On the last missed check-in before the threshold is met, the meeting organizer will receive a email warning that after another failed check-in, they will lose their room reservation. If they fail to check in a final time, the series will be removed from the Room’s calendar automatically and the event Organizer will be notified.
3rd Party Integrations
Enable LED Enclosures
Some display enclosures include colored LEDs that you can configure to indicate the status of the room (Available, Busy, Check-in). The lights are triggered by a tone of a specified frequency played from the iPad. Once enabled, three fields are available for the appropriate frequencies indicating Available, Busy, and Check-in. These frequency requirements can be found in each enclosure’s documentation or on the manufacturer’s website. For example, on certain models, a frequency of 800 might trigger a green LED. On other models, that might trigger a yellow LED. Consult the documentation for your specific enclosure. NOTE: Once enabled, devices not connected to an LED-capable mount can be muted to prevent the tone from playing
Event Title: Show Event Title or Show Organizer’s Email Address
When toggled to yes, the title of the event will display on the device. If toggled to no, another option will appear, allowing the organizers name to be displayed in place of the event title. If the organizer's name is not available the organizer's email address (firstname.lastname@example.org) will be shown instead. Finally, if the organizer's email is unavailable, "Reserved Meeting" will be shown.
Show Event Description
If toggled to yes, and details have been provided for the meeting, they will be displayed on the device as the description. If toggled to no, the description will not be displayed.
Show Event Attendees
If toggled to yes, and attendees have been added to the event, they will be displayed on the device. Toggled to no, attendees will not be displayed.
There is a lot to learn about Work Requests, so we have created a whole article to cover this. To learn more click here.
Keep your Display Devices from being fully lit all day, every day by scheduling device hours. iPads do not typically experience burn-in, as they have an LCD screen. EventBoard is supported on Samsung Tab S2 as well as the Samsung Tab A. We recommend the Tab A, because it has the LCD screen.
The brightness of the display when scheduled to be operational. We recommend setting this to 70%, it makes for a great brightness while still conserving the battery.
The brightness of the display when scheduled to be in power saving mode. We recommend setting this to 0%, as this will display when your office is closed.
Device Brightness Hours
Adding schedules for your devices allows you to conserve energy and lengthen the life of the device screens. Outside of the defined set Brightness Hours schedule the devices will automatically enter power-save-mode and dim to the Asleep Brightness setting. If you need to see the display, a tap to the screen will brighten the device again for a short period of time.
Show Warning Indicators
Show on-screen warning indicators, for a low battery, a battery symbol will be displayed on the device. For no WiFi, a WiFi icon will also be displayed on the screen.
Manage Device Power Consumption
This will monitor the battery health on the device and dim the display automatically if the battery starts to get low.
Task Lock Mode:
Android Users: You will be required to enter in a PIN before you can exit the EventBoard app.
Apple Users: You can also lock the app in place by using Guided Access, from the settings on the device.