Are meetings planned or last minute?

The Story Behind This Graph

In some organizations, employees prefer ad-hoc meetings because they thrive on real-time collaboration. Others believe that planning meetings in advance is more beneficial for their environment. This graph shows how these two types of meetings compare.

Why It Matters

Many businesses pride themselves on being systematic planners, while others feel a more rapidly paced meeting style suits them best. When employees exhibit different meeting behavior than what’s expected from them, it can lead to frustration and disconnect within the organization. Measuring how your business meets can be a powerful tool for understanding and shaping its culture.

In addition to cultural considerations, a high percentage of ad-hoc meetings can sometimes make it difficult for facilities and IT stakeholders to plan the right amount of space for the company. Knowing that your business has a lot of ad-hoc meetings allows you to accommodate those space needs.

How It’s Calculated

The Teem platform allows businesses to measure the percentage of last-minute meetings by taking the count of meetings that were scheduled less than 15 minutes in advance of the start time and dividing that number by the count of all meetings. This does not include no-show or canceled meetings.

How does your organization compare?

Sign up for a free trial to the Teem platform to benchmark how your organization meets and see how the right tools can help your employees meet more productively and efficiently.